Fleet Manager
22/03/2023, 12:00
Fleet Manager
Leek Wootton
Permanent Contract
Full Time
Salary £49,602-£52,800
The closing date for this post is 12 noon on 16th February 2023
Those currently eligible on the redeployment register will be given prior consideration.
The main purpose of the role is to ensure that all transport needs of Warwickshire Police are identified and met through the procurement, servicing, repair and maintenance of force vehicles, ensuring the force is compliant with legislation and its duty of care.
Working as part of the Business Operations function, design and implement the structure, processes and resources for the Fleet function as part of a standalone service for Warwickshire Police or in collaboration with other partners
Main Responsibilities:
As the subject matter expert, provide technical advice, guidance and recommendations to stakeholders and senior management on all matters relating to Fleet provision and services.
Ensure that fleet resources are available to support policing objectives in line with policy, financial regulations, legislation and health & safety regulations, contributing towards managing road risk.
Produce and implement the annual fleet replacement programme, from identification of requirements through to commissioning and quality assurance of vehicles, ensuring continual development and renewal of fleet assets to deliver a high level of service to protect the communities of Warwickshire from harm within allocated budget.
Lead and manage staff within the Fleet department to maximise individual and team contribution to the delivery of force priorities.
Assist in negotiation of contracts and provide ongoing robust contract management for external service providers to deliver commissioning, repair, maintenance and disposal of fleet assets on time and within budget.
Undertake approval for expenditure within delegated limits for the department ensuring the management and control of the department’s expenditure within agreed budgets and financial management arrangements, identifying and exploiting opportunities for achieving cost efficiencies in the provision of Fleet services.
Fulfil the role of Information Asset Owner (IAO) for all information processing systems managed within the business area in accordance with the Information Assurance Policy and IAO Handbook.
Ensure the accurate and timely production and publication of all necessary reports and information relating to Fleet services, in support of governance arrangements and corporate and tactical decision making.
Ensure that effective working relationships are maintained with other departments, functional managers and stakeholders so as to understand their needs of the Fleet function, and to ensure they are fully informed of its objectives and achievements.
Maintain awareness and knowledge of latest practices and legislation, ensuring that an environment of continuous improvement and innovation exists and that emerging best practice and initiatives developed within and outside the police service are exploited.
Represent professionally and promote the reputation of Warwickshire Police and the Business Operations department at meetings and groups, both internally and externally. Lead negotiation and consultation on matters relevant to allocated portfolio on behalf of Warwickshire Police.
Develop and maintain Business Continuity Plans for the allocated portfolio.
Ensure integrity, fairness and consideration of the needs of others is incorporated into the daily duties and relationships with colleagues and the conduct and service delivery of allocated portfolio.
To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.
Knowledge:
Registered member of the Institute of the Motor Industry or equivalent transport related professional body
Educated to degree level in relevant subject area
Experience:
Substantial experience of leading all Transport arrangements in a large complex multi-faceted organisation with use of fleet being a key element of service delivery
Experience of commercial engagement with suppliers and contracted service providers
Experience of successful enabling of organisational change through development and delivery of transport strategy
Experience of managing transport annual revenue and capital budgets at the organisational level and of vehicle whole life costing
Experience of development and delivery of transport services organisational change to improve user service experience
A track record of developing strong working relationships with a wide number of stakeholders – internal and external, e.g. property users, reporting bodies, senior executives, professional advisers, Trade Unions, users, etc
Successful management of programmes and projects including capital and revenue budgets
Experience of target setting and evaluation for performance improvement
Key Skills:
A high level of customer/user engagement and service delivery skills
Ability to think and contribute strategically at an executive level whilst maintaining a strong focus on transport related operational activity and engagement
Excellent and effective interpersonal skills
A high level of communication and influencing skills
A sound facilitating style and proven ability to understand key levers in different business models, managing staff and key stakeholders and the flexibility to adjust the approach and style
Ability to operate calmly and professionally under pressure
Ability to be persuasive, yet sensitive and tactful. To resolve conflict wisely and authoritatively
Ability to provide senior leadership on change management
Ability to inspire, enthuse, to keep people focused in spite of setback/difficulty
Special Conditions:
This post has been designated as ‘Politically Sensitive’ under the Local Government and Housing Act 1989 (as amended).
We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.
You will be required as part of Warwickshire Police recruitment process to successfully complete vetting and credit checks.
Head of Fleet
Why work for Warwickshire Police?
Warwickshire Police has gained a reputation as a pioneering and innovative force, responsible for policing a large diverse, multi-cultural population.
If you are looking for a fresh challenge which offers a genuine opportunity to make a real difference to people’s lives, variety and the chance to broaden your experience, then Warwickshire Police is the force for you.
Equality, diversity and inclusion
Warwickshire Police are committed to equality, diversity and inclusion.
We are working hard to increase diversity and inclusion within the Constabulary, where communities are under-represented, including those from minority ethnicity communities, people of all ages, abilities, faiths, religions and gender, LGBTQ+ communities and those from other disadvantaged or marginalised backgrounds, who share our values and wish to make a difference to the communities we serve.
All applications will be treated on merit, based on the evidence provided in your application and suitability for the role you have applied for.
Recruitment and Selection Policy
Internal applicants who are at risk of redundancy or in need of redeployment and pass the selection process, will be offered the role over the remaining internal and external applicants.
Police Barred and Advisory lists
Individuals placed on the Police Barred and Advisory lists will not be considered for employment by the police for a minimum of 5 years from the date of listing in the case of gross misconduct, or 3 years from the date of listing in the case of poor performance.
Vetting and safeguarding
Warwickshire Police are committed to safeguarding and operate safer recruitment processes, to ensure a police service that employees are proud to work for because they feel safe, valued and part of a happy and supportive work environment. All employees and volunteers therefore will be subject to background checks including vetting and references.
This vacancy is closed to applications.