Senior Finance Assistant (Exchequer Services)

Senior Finance Assistant (Exchequer Services)

Leek Wootton

Permanent Contract

Full Time

Salary £25,758 to £27,690

The closing date for this post is 12 noon on 8th December 2022

Those currently eligible on the redeployment register will be given prior consideration.

The main purpose of the role is to ensure the effective day to day operation of the Accounts Payable and Accounts Receivable Ledgers and to ensure that suppliers are paid correctly and on time and that all income due to the organisation is collected and accurately recorded in the Finance system in accordance with professional service standards.

Give advice on purchase to pay policies and procedures.

To carry out payment runs for regular payments to suppliers.

To support the Finance Officer: Payments & Income in ensuring income is posted per the bank statement date by the Finance Assistants: Exchequer Services.

To support the Finance Officer: Payments & Income in ensuring suppliers are paid on time, and to help to resolve issues where invoices may not flow through our automated processes, so that they can be paid expediently.

Main Responsibilities:

To carry out regular payment runs to suppliers, ensuring we pay them according to our contractual terms and conditions.

To cover the role of Finance Officer: Payments & Income for short periods of absence, such as annual leave, and short-term sickness

To check that invoices received have been correctly addressed and contain a valid purchase order, and are calculated correctly, returning any invoices without valid details to the supplier and to process valid invoices by scanning and capture, or through direct entry into the finance system using Accounts Payable processes.

To ensure invoices are matched to purchase orders correctly and deal with any queries and prepare and submit invoices/batches for payment within the finance system.

To provide advice and deal with queries both verbally and written from suppliers and customers professionally and in a timely way.

To work closely and proactively with colleagues in force responsible for raising and authorising requisitions and purchase orders to ensure invoices are paid on time.

To follow control procedures around Accounts Payable and proactively identify and recommend improvements to systems and procedures regarding internal control, performance and the service provided to suppliers.

To assist with approving requests for setting up new suppliers / customers and also maintenance of supplier’s details within the finance system, ensuring they meet Contracts & Purchasing guidelines.

To reconcile and check supplier statements with the finance system, contacting suppliers where necessary to resolve discrepancies.

To assist the Finance Officer in ensuring outgoing correspondence including remittance advices and statements are issued in a timely way.

To assist the Finance Officer in ensuring the prompt processing of sales invoices on the finance system, ensure these are coded correctly, and have relevant backing paperwork to expedite early payment, and aiming to achieve KPI’s.

To assist the Finance Officer in ensuring income received is posted onto the finance system, to ensure income is coded correctly and in accordance with financial deadlines, liaising with colleagues where no remittance advice is received.

To assist the Finance Officer to monitor and report on outstanding debt, actively pursue debtors and minimise debt write off including issuing of reminder letters and liaising with Legal Services.

To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

Knowledge:

GCSE Maths and English Grades 9 - 4 (A – C), or equivalent

Level 3 Qualification in Accounting (eg Advanced Diploma AAT), or equivalent, or qualified by experience

Basic knowledge of VAT rules

Experience:

Working in a finance office providing customer focused service.

Operating a finance system with experience of Accounts payable and Accounts Receivable and using on-line enquiry to extract data

Resolving procedural based problems.

Demonstrable understanding of the controls in place around Accounts Payable and Accounts Receivable systems

Key Skills:  

Numerate, accurate and pays attention to detail.

Good communication skills and able to influence others

Good interpersonal skills demonstrating the ability to deal tactfully and sensitively with people

Competent in the use of Excel and Word

Effective team player

Able to manage own workload and work to tight deadlines

We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.

You will be required as part of Warwickshire Police recruitment process to successfully complete vetting and credit checks.

We support the “Happy to talk flexible working” campaign, which aims to encourage uptake of flexible working for individuals, the flexible working options that may be considered for this role include; Annualised Hours.