Exhibits/Disclosure Officer

Police Staff
£28,530 to £33,348
Please note, if this is a paid role and the role is part time then the salary quoted will be pro rata based on the hours worked per annum.  

09/01/2023, 12:00

Exhibits/Disclosure Officer

Full Time


Permanent Contract

Full Time


Salary £28,530 to £33,348


The closing date for this post is 12 noon on 9th January 2023

Those currently eligible on the redeployment register will be given prior consideration.

The main purpose of the role is to perform the role of Disclosure Officer as defined in the Criminal Procedure and Investigations Act (CPIA) of 1996 and Exhibits Officer in relation to major and serious crime

Main Responsibilities:

To act as Disclosure Officer in case of Major and Serious Crime.  Assess all material on the HOLMES system in accordance with the Police and Criminal Evidence Act (PACE) 1984 and the Criminal Procedures and Investigations Act (CPIA) 1996.  Make appropriate arrangements with regard to the retention of third party material. 

To conduct liaison with Crown Prosecution Service (CPS), Counsel and present evidence in court.

To liaise with the Senior Investigating Officer (SIO) to ensure that the existence of all material obtained in the course of the investigation is revealed to the CPS by means of disclosure schedules.  Identify material that may ‘assist’ the Defence or ‘undermine’ the Prosecution case.

To preserve the integrity of exhibits in particular having regard to cross contamination issues, ensuring that they are logged, tracked and stored in accordance with agreed protocols.  Ensure disposal of exhibits in accordance with the Senior Investigating Officer’s instructions.

To attend Magistrates and Crown Court in the capacity of Exhibits Officer or Disclosure Officer and give evidence when required.

To maintain liaison between the Scientific Support Department, Major Incident Room, and the Senior Investigating Officer to arrange for relevant submissions to be made to the Forensic Science Providers.

To advise Police Officers and Staff on disclosure, the handling and packaging of exhibits and property.

To assist the SIO in all matters relating to continuity of exhibits.

To maintain the computerised management of exhibits on the HOLMES system to meet the demand of major incidents and major disasters.

To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.



5 GCSE’s or equivalent, Grades A-C including English Language

Knowledge of police procedures, investigations and the operation of the criminal courts post holder should have demonstrable knowledge of:

Major Incident Room Administrative Procedures (MIRSAP) 2005, Murder Investigation Manual (MIM) 2006, Criminal Procedure and Investigation Act (CPIA) of 1996 and the Police and Criminal Evidence Act (PACE) 1984

Key offences in criminal law including all major offences against the person/property and to understand the workings of the criminal courts and the wider criminal justice system

An awareness of forensics, exhibit packaging and cross contamination



Experience of working with a Major Incident Room or similar


Key Skills:

Possess an analytical mind, methodical with an attention to detail

Strong interpersonal skills, including the ability to communicate effectively at all levels both verbally and in writing, particularly with the Crown Prosecution Service, counsel, defence legal advisors and the courts

The confidence to provide evidence under oath (affirmation) in a court room setting

Have an aptitude towards Information Technology

A thorough knowledge of all aspects of exhibit handling including Scenes of Crime and Forensic Science procedures

Able to demonstrate absolute discretion when dealing with sensitive and highly sensitive material/investigations


Special Conditions

Warranted powers

The post holder will be required to lawfully exercise with professional judgement the 'designated powers' of an investigator as determined by the Police Reform Act 2002, and as authorised by the Chief Constable of Warwickshire Police. Those powers are: to make PACE Section 8 search warrant applications; to access excluded and special procedure material; to enter and search after arrest; a general power of seizure of evidence; access and copying evidence in the case of things seized by constables; to arrest a suspect at a police station for further offences; to accept the transfer of prisoners for the purposes of interview; power to require an arrested person to account for certain matters; and some extended powers of seizure. With the exception of warrant applications these powers are only exercisable within the policing areas of Warwickshire.


Must be prepared to deal with occasional distressing scenes or material.

Casual car user.

Regular travel throughout Warwickshire.

Unpleasant working conditions


We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.


You will be required as part of Warwickshire Police recruitment process to successfully complete vetting and credit checks.


We support the “Happy to talk flexible working” campaign, which aims to encourage uptake of flexible working for individuals, the flexible working options that may be considered for this role include; Variable Shifts.



Please note, you will require the following detail to complete this application form; NI Number, ID detail, address information, referee information, full employment history including dates and any qualifications you may have attained.  You may also be requested to provide photos of any visible tattoos you have. The application system only remains active on a single page for a period of 60 minutes. Please therefore ensure you allow time to complete this fully as part complete pages will not be saved.  

This vacancy is closed to applications.