Admin Assistant – Firearms and Explosives Licensing Unit

Police Staff
Protective Services
Leek Wootton

£22,101 - £22,671

Please note, if this is a paid role and the role is part time then the salary quoted will be pro rata based on the hours worked per annum.  

07/12/2022, 12:00

Admin Assistant – Firearms and Explosives Licensing Unit

Leek Wootton

Permanent Contract

Full Time


Salary £20,490 to £21,018


The closing date for this post is 12 noon on 7th December 2022

Those currently eligible on the redeployment register will be given prior consideration.

The main purpose of the role is to provide clerical support to the Firearms and Explosives Licensing Unit.


Main Responsibilities:

To process, in a timely manner, all incoming / outgoing post / correspondence.

Process all grant / renewal applications for certificates through the updating of NFLMS with application details, photos and fees.

Complete application criminal/intelligence checks utilising Force databases (to include GENIE and PNC).

Undertake a range of clerical duties (to include responding to routine requests for information, document scanning, photocopying, filing, managing a bring forward system when required) in order to contribute to the smooth workflow of the unit.

Prepare and dispatch certificate renewal reminders, application forms and associated documents as requested.

To undertake other duties commensurate with the nature, level of responsibility and grading of this post, including cover for colleagues as required.



5 A-C grade GCSEs (including English Language) or equivalent.


Experience of working in a busy office environment.

Experience of working as part of a team.

Key Skills:  

Competent in the use of IT, including Microsoft packages or equivalent.

Ability to work under pressure and prioritise a high workload.

Ability to communicate clearly and politely on the telephone, maintaining a professional service when under pressure or while dealing with difficult callers.


We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.


You will be required as part of Warwickshire Police recruitment process to successfully complete vetting and credit checks.


We support the “Happy to talk flexible working” campaign, which aims to encourage uptake of flexible working for individuals, the flexible working options that may be considered for this role include; Compressed Hours, Fixed and Job Share.

Why work for Warwickshire Police?

Warwickshire Police has gained a reputation as a pioneering and innovative force, responsible for policing a large diverse, multi-cultural population.
If you are looking for a fresh challenge which offers a genuine opportunity to make a real difference to people’s lives, variety and the chance to broaden your experience, then Warwickshire Police is the force for you.

Equality, diversity and inclusion

Warwickshire Police are committed to equality, diversity and inclusion.
We are working hard to increase diversity and inclusion within the Constabulary, where communities are under-represented, including those from minority ethnicity communities, people of all ages, abilities, faiths, religions and gender, LGBTQ+ communities and those from other disadvantaged or marginalised backgrounds, who share our values and wish to make a difference to the communities we serve.
All applications will be treated on merit, based on the evidence provided in your application and suitability for the role you have applied for.

Recruitment and Selection Policy

Internal applicants who are at risk of redundancy or in need of redeployment and pass the selection process, will be offered the role over the remaining internal and external applicants.

Police Barred and Advisory lists

Individuals placed on the Police Barred and Advisory lists will not be considered for employment by the police for a minimum of 5 years from the date of listing in the case of gross misconduct, or 3 years from the date of listing in the case of poor performance.

Vetting and safeguarding

Warwickshire Police are committed to safeguarding and operate safer recruitment processes, to ensure a police service that employees are proud to work for because they feel safe, valued and part of a happy and supportive work environment. All employees and volunteers therefore will be subject to background checks including vetting and references.

Please note, you will require the following detail to complete this application form; NI Number, ID detail, address information, referee information, full employment history including dates and any qualifications you may have attained.  You may also be requested to provide photos of any visible tattoos you have. The application system only remains active on a single page for a period of 60 minutes. Please therefore ensure you allow time to complete this fully as part complete pages will not be saved.  

This vacancy is closed to applications.